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The 10 Best Document Scanner For Small Business For 2023

Avantika Alexander
  Jun 6, 2023 10:06 AM

Small businesses are in need of reliable and efficient document scanners more than ever. As technology continues to evolve, paperwork is becoming easier to digitize and share.

By getting the best document scanner for small business available in 2023, organizations can benefit from increased productivity, improved security, and limitless storage capabilities.

Keep reading this blog post to find out what the top 10 document scanners are that you should be using today!


Our best choices

Best powerful: Doxie DX400

With this powerhouse at your fingertips, you'll be able to capture every detail of every item. Get fast and powerful scans of documents, invoices, statements, receipts, reports, business cards, photos, drawings, sketches, classwork, homework and more. You can even get two-sided scanning capabilities with crisp results thanks to features like text recognition, automatic cropping and rotation. 

The Doxie Pro DX400 is designed small and compact in order to fit into any home or office environment. Measuring only 11.75" x 4" x 3", this mighty machine weighs just over three pounds – making it one of the best desktop scanners in its class!

It also comes with a collapsible document feeder that allows for thick or delicate paper scanning and direct feed slot for maximum efficiency so you can power through your work quickly but effortlessly.

Best ultra-portable: Doxie ‎DX240

It's an intuitive portable document scanner with an ultra-portable design and a rechargeable battery so you can take it anywhere. It's designed with modern scanning technology, allowing you to scan full-color pages in as little as eight seconds at up to 600 dpi resolution!

And with its included memory, you can store up to 8,000 pages before needing to sync. Plus, the included Doxie app makes it easy to organize and optimize your scanned documents. 

Best flexible: Doxie DX255

This amazingly portable, wireless and flexible document and photo scanner is the easiest and most efficient way to scan all your paper, receipts, photos and more. With endless searchable documents, seamless software for Mac, PC & iOS, as well as an insertable page so you’ll never miss a piece of paper again - it has it all!

Plus there’s no need to be tied into yet another product ecosystem; Doxie gives you full control of how you save or share your docs easily and exclusively. You can even use the included software for PC, Mac or iOS so you decide exactly what you want to do with your newly digitized documents.

Best compatible: Ambir DS820IX-AS

This scanner packs the power of a full-sized scanning device into the size of a toaster - it’s perfect for any office with limited desktop space. The 820ix is incredibly versatile, with the ability to scan business, identification, insurance cards and more in one go!

Additionally, this marvelous technology comes at a fraction of the cost for all the features you could ever need. Making your life easier starts today with double-sided duplex scanning that will cut down on time and resources.

Compatible with thousands of software applications and hardware systems, this scanner is truly extraordinary! Make your office smarter with the Ambir ImageScan Pro 820ix 20ppm High-Speed ADF Scanner for Windows PC and Mac – from lightning fast speeds to high-quality images, this scanner has everything you need. 

Best value: Canon 4229C001AA

This reliable tool is the perfect choice for a busy office or home, providing fast and efficient scanning of documents – from thin receipts to bulky business cards and more.

The scanner delivers an impressive 40 pages per minute for both sides of your documents in vivid color, and it's easy to get set up right away with its USB cable connection. Plus, the CaptureOnTouch software offers advanced editing capabilities so you can customize your scans and make sure they're looking perfect.

Read more:

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The 9 Best Small Office Scanner - Features & Reviews

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    Doxie
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    Doxie
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Last update on 2023-06-06 / Affiliate links / Images, Product Titles, and Product Highlights from Amazon Product Advertising API


How to choose

What to Look for When Buying the Best Document Scanner For Small Business

Canon imageFORMULA

If you are a small business owner, then you know that organization is key. One way to keep your business organized is by scanning important documents and keeping them digital.

This way, you can access them from anywhere with an internet connection. In this blog post, we will discuss what to look for when buying the best document scanner for small business.

1. Speed:

When it comes to document scanning, speed is important. The faster the scanner, the less time you’ll have to wait for your documents to be scanned and saved. Look for scanners with fast scan speeds of up to 25 pages per minute or more.

2. Resolution:

High-resolution scanners will produce better quality scans. Look for scanners that support a variety of resolutions, such as 300 or 600 dpi (dots per inch). This will ensure that all your documents are scanned with clarity and accuracy.

3. Connectivity:

Make sure the scanner you choose has the right type of connectivity you need. For example, if you prefer to access documents via USB, be sure to check the scanner you’re considering is compatible with a USB connection.

Additionally, consider how you want to send scanned documents – via email or cloud storage.

4. Ease of Use:

You don’t want to waste time trying to figure out how your document scanner works. Look for scanners that are user-friendly and come with easy to use instructions.

5. Durability:

This is especially important if you plan on moving your document scanner around frequently.

Check that the scanner you are purchasing is designed to withstand rough handling or transport, and can handle the wear and tear of daily use.


Final thoughts

As you can see, there are many options when it comes to finding the best document scanner for your small business. You have the option of going with a traditional scanner or opting for a more versatile all-in-one printer with great document scanning capabilities. Depending on what your needs are, there is sure to be an option that meets them.

Additionally, consider the ease of use and maintainability of each product before selecting one. If you stay committed to assessing each item on this list, you’ll be able to find the perfect device for your business in no time! Investing in a document scanner is one of the most important decisions you’ll make for the longevity of your small business—so make sure it’s the right one!


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